Your wedding invitation is more than just a pretty card in an envelope. Even the simplest of designs include a few extra pieces (namely an RSVP card and envelope) before you even start adding on things like envelope liners and bellybands. For couples having a destination wedding in particular, the sheer volume of information often requires an additional card, called an invitation insert or an information card.
What Is an Invitation Insert?
An invitation insert is a useful way to share extra information with your wedding guests without crowding the main invitation with logistics.
The invitation itself should list your names, your wedding date, the location, the start time, and the dress code—and that's it. Want to share anything more? That's where the insert comes in.
If you're having your ceremony and reception at two different locations, your invitation will list the ceremony location and then should say "reception to follow." The time and location of your reception sometimes get their own insert, especially if you want to include directions or parking information for the venue.
For any pre- and post-wedding events that won't have their own invitation mailed separately, put the date, time, and dress code on an insert (i.e., "Please join us for a welcome party the night before the wedding! Meet us at the hotel bar at 8 p.m. for cocktails and desserts."). If you're hoping to get a specific R.S.V.P. count, you should either send an invitation in the mail or send out an e-vite.
Having a shuttle to transport guests to and from your ceremony and reception? While you may not have the exact shuttle times figured out before your invitations are sent, put a note on the insert that specifies that the shuttle will be available (or that it's required and that they shouldn't plan to drive to your venue).
The insert can also provide an overview of travel options, such as the name of the nearest airport and the names, websites, and phone numbers for any hotels where you've reserved a block of rooms. Be sure to include the reservation code if your hotel requires one!
And of course, this is the perfect place to put the URL for your wedding website. Encourage guests to check it out for even more information!