Whether you’re hosting a wedding in your hometown with out-of-town guests or are inviting everyone to join you at your favorite destination, a room block is a great way to ensure your guests will have somewhere to stay—and to even get them a little bit of a deal! When you’re planning out your room block, there are a few things you’ll need to consider. Our experts are here to walk you through it.
The most important thing to do when considering a room block is to book early. You’ll be able to secure a better deal, and the hotels you’re considering will have more rooms available to save for you. This is especially important for a destination wedding: The sooner you have a room block figured out, the sooner your guests can start arranging their travel!
When you’re negotiating, see if the rate that is quoted will be available for a night or two before and after your wedding weekend. This will allow your guests to choose a schedule that really works for them, as well as extend their trip if they’re looking for a little getaway! Talk to the property about the types of rooms they’re reserving as well. A number of rooms with two double beds is great for friends traveling together, while a suite-style room might be the best option for a family with children. The hotel will be able to advise you as to which rooms you’ll need (and how many!), but having an idea of what your guests might want will help that process move along smoothly.
It’s also important to be considerate of your guests’ budgets. For your main room block, aim for a midrange hotel that is a nice but not exorbitantly expensive. Consider blocking rooms at a less-expensive option too for any budget-conscious travelers. Do you have a large group of guests who will be in the market for the best hotel in the area? Set up a room block there as well, or at least do your research and provide your guests with contact information for the property.
And, of course, consider location. If possible, choose hotels that are close to your venue—and to each other. This will make it easier for your guests to get to your venue on time and to simplify directions for anyone driving on their own. Are you offering shuttle service? A group of hotels that are close together means easier pickups and dropoffs the day of your wedding.