Owner of Weddings in Vieques, a destination-wedding planning company off the coast of Puerto Rico, Sandy Malone has helped countless couples plan their big day since 2007. Here, she breaks down what are out of your planner's control.
After almost eight years of planning almost 500 weddings, it's not uncommon to hear me yell the following phrase in my office: "I'm a wedding planner, not a magician!" I can only control so much of what happens. Most of it is up to the couple to take care of in advance.
1. If your wedding gown doesn't fit, I can't do anything about it.
By the time I see the problem, it's too late. You should have a proper fitting of your gown with a seamstress to make any fit adjustments. You need to have a professional do the fitting and alterations well in advance.
2. Sunburn isn't fixable.
Sure, if you've got last-minute access to an air-brush makeup artist, you can triage. But end of day, if you're planning to wear a gown that displays your shoulders and back, you have to be smart about what bathing suits you wear in the months, weeks and days leading up to your wedding.
3. A sudden hike or drop in the number of guests attending your wedding.
If you invited 200 people but wouldn't let me budget you for more than 45 guests because that's all you thought would attend, you're setting yourself up for a budget disaster. Likewise, if you take over a boutique hotel or guest house property that requires you to fill a certain number of rooms, but then a bunch of your friends you were counting on drop out, you will be responsible for paying for those empty rooms. That's why you should book your venue first — if you have overflow, you can direct them to other accommodations once your main obligation is filled.
4. The weather.
I can plan and execute the most incredible wedding in the world for my clients, even if I have to switch to our "Plan B" for inclement weather. But, I cannot control the weather. If it rains on your wedding day, you have to keep smiling or you will bring everybody down with you and ruin your whole experience. Stay optimistic but don't blame the wedding planner if Mother Nature interferes.
5. Bridal party punctuality.
I can give you and the bridesmaids a schedule and make sure every vendor (especially the beauty team) is where they're supposed to be on time, but if your girls run late and don't show up ready for beauty services, things will run behind.