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General RSVP wording for a DW

Online Users: 1,354 guest(s), 0 user(s). Replies: 5

kr_nyc Posts : 3 Registered: 4/24/11
General RSVP wording for a DW
Posted: Apr 24, 2011 3:21 PM

First off, I'd like to thank all the ladies on this board. There's so much good advice here! I'm so glad that I've gotten some good tips that will hopefully help me avoid big issues later (don't pick bridesmaids too early, be sure that those getting save-the-dates will definitely be invited).

FI and I are having a DW in the Caribbean next May (venue has been reserved) and we've decided that although not required, we're going to be sending out save-the-dates to our must-have guests. Our group of friends have come to expect STDs even if they already know the date. Plus, we worked really hard on making our STDs unique.

We're also setting up our website, which will have all the information our guests need to plan for their trips (airlines, accommodations, activities).

This is where I have a couple of questions - I've seen on another site that someone set up on-line RSVPs on their website so that people were able to RSVP based on their save-the-date if they wanted to. (We will still send formal invitations to all save-the-date guests even if they rsvp no now).

Do you think it's ok to to have this setup? Knowing early if someone will not be coming will allow us to add more people to our first priority invitation list (which was very difficult to narrow down). I'm definitely not expecting everyone to respond so early (it is a year out after all), but would appreciate knowing if people already know they definitely can't make it.

If you think it's ok, any suggestions on appropriate wording? I'd like for it to be clear that this is a voluntary rsvp which we would be deeply be grateful for to help with our planning.

The other thing is when we are ready to send the actual invites, we're going to have specific events (welcome dinner, excursion trip, ceremony, reception, etc) that we would like folks to specifically RSVP for. So for now, this is a general rsvp - if they rsvp yes then, we'll need them to rsvp in detail again when the invitations come.

Is this all too complicated to communicate? Should I just let it go and just wait for our invitations? It's just we had such a hard time limiting our guest list and if there are additional people that we can invite I would love to be able to invite them.

Any thoughts or suggestions would be much appreciated! :)

Edited by: kr_nyc on Apr 24, 2011 3:23 PM

destination , save_the_date , rsvp
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Aunt Posts : 796 Registered: 12/31/10
Re: General RSVP wording for a DW
Posted: Apr 24, 2011 3:41 PM Go to message in response to: kr_nyc

Dear KR,

I think something like this could work:

"Please let us know as soon as possible if you will be able to make the trip to the Caribbean. This way we can keep you informed about activities at the wedding site."

If someone responds "No, I can't make the trip", then you won't bug them with stuff about the boat ride, cocktail evening, etc.

Since your STDs are going to your "must-invites", if you hear back from someone that they cannot attend, then I suggest you phone them and confirm a "definite no" before opening their seat for someone else.

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kr_nyc Posts : 3 Registered: 4/24/11
Re: General RSVP wording for a DW
Posted: Apr 24, 2011 3:58 PM Go to message in response to: Aunt

Thank you Aunt for the great suggestion and the quick response! I like the idea of not specifically making it an rsvp, but more of a 'let us know so we can keep you updated'. Also the suggestion to follow-up and confirm that a seat is definitely going to be available is a good idea as well. Thanks again!

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swichwang34 Posts : 1,473 Registered: 9/13/12
Re: General RSVP wording for a DW
Posted: Sep 14, 2012 1:50 AM Go to message in response to: kr_nyc

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swichwang34 Posts : 1,473 Registered: 9/13/12
Re: General RSVP wording for a DW
Posted: Sep 16, 2012 3:35 PM Go to message in response to: kr_nyc

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JenniferWillson Posts : 2,083 Registered: 9/12/12
Re: General RSVP wording for a DW
Posted: Sep 24, 2012 9:04 PM Go to message in response to: kr_nyc

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