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Anyone who has started the wedding planning process knows that things don't always go according to plan, no matter how organized you try to be. While brides can usually roll with the punches and find back-up options if the details won't be revealed until guests arrive, it can be frustrating when changes are made to things that you've already told them about. One such thing? The rehearsal dinner venue! So what should you do if you've planned the rehearsal dinner and sent out invitations, but have to find a new venue at the last minute? Our experts weigh in.
If the change of venue is no fault of your own (for example, because the venue double-booked you, not because your guest list exceeds their capacity), begin by talking to the venue manager about whether there are any services they can offer. If it's a restaurant or brewery, can they offer discounted catering or beer for you to serve in your new space? Or would they be willing to cover the cost of sending out a new invitation? Don't be too pushy, but if the cost is reasonable, see if they'll chip in to cover it. After all, if the change is because of something the venue did, they should help you rectify the situation.
Now comes sharing the information with your guests. Begin by updating your wedding website to reflect the new information as soon as possible. Add a note on the page to alert guests to the change so they'll take a second look, too!
Since not everyone will use your wedding website as their main source of information, you'll also want to send out a follow-up outlining the new location and time. If you have enough advanced notice (and room in your budget), you could have small cards or postcards printed with the new information, then mail them to your guests. Pressed for time or short on cash? Gather guests' email addresses and send out e-vites instead.
Encourage your parents and wedding party to spread the word, too — they could send texts to other friends on the guest list or make phone calls.
If your rehearsal dinner is smaller, consider making personal calls yourselves, then following up with an email that contains the timing and address for easy reference.