How to Create a Travel Contingency Plan for Wedding Guests


Nothing puts the kibosh on wedding festivities like a bout of bad weather, especially when the storm threatens to prevent loved ones from attending the celebration. However, forcing guests to switch their flights with a harshly worded email hardly sets a celebratory tone for the affair. Our etiquette experts weigh in on how to thoughtfully suggest guests jet in a day early on account of a threatening weather forecast.

If you have email addresses for the majority of your attendees, you may consider sending out a blanket email detailing the conundrum for out-of-towners. Within the body of your email, inform guests of the weather forecast and kindly recommend that they plan accordingly. If you have created a wedding website to act as a hub for all nuptial announcements, you may also post an alert for guests regarding the potential tempest, complete with advice regarding air travel.

See More: 5 Steps to Creating a Weather-Emergency Backup Plan

You might consider recommending local lodgings where guests traveling in for the wedding may stay the night before your wedding. Whichever method you choose to notify your guests, make sure that the message is worded in a manner that is informative without seeming forceful. If the phrasing evades you, consider using the following verbiage:

"Friends and Family, It has come to our attention that Mother Nature intends to toast our big day with a bout of stormy weather! We hope that each and every one of you is able to attend our wedding in spite of the storm. As such, we welcome anyone jetting in from out of town to join us a day early in order to dodge flight delays. If you're looking for local accommodations, please don't hesitate to ask for recommendations!"

With a bit of kindhearted encouragement, your guests will take the hint and fly in a day early to join in on your big day.

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